New

Program Coordinator II

Rutgers University

life insurance, employee discount

United States, New Jersey, New Brunswick

Mar 24, 2026

Position Details

Position Information

Recruitment/Posting Title	Program Coordinator II
Job Category	URA-AFT Administrative
Department	OTNTS
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Program Coordinator II for the Office of Transfer and Non-Traditional Students. The Program Coordinator II ( PCII) reports to the Director of Administration and is responsible for supporting daily operations of the Undergraduate Education (UE) units and programs within the purview of the Senior Director, including: the Office of Transfer and Non-Traditional Students; the Air Force, Army, and Navy ROTCs; RU1ST; and UE Special Projects. Among the key duties of this position are the following: Supports operational functions on behalf of the Director and Senior Director, supporting day-to-day departmental functions, including appointment/meeting scheduling, unit correspondence (e.g., calendars, phones, e-mail, websites & resource directories), OIT user support needs, event/space requests, unit supply and equipment inventories, unit-sponsored programs, and marketing and events aligned with Rutgers' visual identity and IPO guidelines and promotion. Participates in university-sponsored trainings (e.g., UHR, IPO, Ethics & Compliance, etc.) and cross-training will unit personnel, to stay informed of institutional policies, and protocols for campus partner operational requests (e.g., Academic Scheduling, Student Centers, etc.). Works with the Director and Administrative Coordinator to troubleshoot and coordinate proper follow-up for administrative and operational needs. Participates in unit-sponsored evening and weekend programming, as needed. Remains abreast of all departmental, unit, and institutional policies. Maintains confidentiality with regards to student academic issues and records, finalizes correspondence to students and faculty, and maintains electronic files.
FLSA	Nonexempt
Grade	03
Salary Details
Minimum Salary	52602.480
Mid Range Salary	64788.980
Maximum Salary	76975.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in a related field or an equivalent combination of education and/or experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Report writing principles and practices. Ability to read, interpret, understand, and apply technical instructions and documentation. Good interpersonal, communication, and organizational skills. Ability to handle multiple, shifting priorities. Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Access, PowerPoint, Publisher, etc.), database management, learning management systems, video/calls/conferencing, and email applications. Ability to attend to multiple concurrent tasks. Sufficient knowledge of university operations to establish and maintain appropriate priorities. Demonstrated sensitivity to, and understanding of, the diverse intersections of student populations.
Preferred Qualifications	A minimum of 2 years of professional experience in an administrative function that demonstrates knowledge and understanding of office administration, human resources, or payroll. 5 years or more of demonstrated experience in successfully developing, implementing, and managing administrative and fiscal processes. Experience working with student service programs, advising, and/or admissions outreach; Demonstrated ability to work collaboratively on cross-campus initiatives with varied team members. Demonstrated experience working with military-affiliated units and student information systems. General knowledge of military protocols.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions	Ability to work nights and weekends, as needed. Ability to provide own transportation.

Posting Details

Posting Number	26ST0497
Posting Open Date	03/24/2026
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	College Ave (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement