Proposal Manager

At IPS, you will apply your knowledge, skills, and passion to make a difference in the lives of people, solving complex challenges related to pharmaceutical, biotech, and animal health research and manufacturing facilities. We are looking for a dedicated Proposal Manager to join our team out of our office located in Blue Bell, PA.

Reporting to Internal Sales Operations, the Proposal Manager operates in a matrixed environment and works closely with regional and global business development leaders, regional operations and delivery leaders, subject matter experts (SMEs), and marketing colleagues.

The role provides functional leadership across assigned regions and pursuits and offers day-to-day guidance, editorial oversight, and mentorship/management of Proposal Coordinators.

What You'll Do

Proposal & Qualification Leadership

• Lead the planning, coordination, and execution of qualifications, proposals, and presentations from kickoff through submission.
• Facilitate proposal kickoffs, strategy discussions, and internal reviews to align teams around win themes, differentiators, and pursuit strategy.
• Work with delivery teams and SMEs to develop high-impact, competitive, and compliant proposal content.
• Serve as the editorial lead, ensuring clarity, consistency, accuracy, and adherence to IPS brand, quality, and client requirements.

Pursuit Strategy & Business Development Support

• Partner with business development leaders to support go/no-go discussions and pursuit planning.
• Contribute to the development of win strategies, positioning, and value propositions for priority pursuits.
• Leverage the global IPS network to identify relevant experience, expertise, and resources to strengthen proposals.

Proposal Content, Knowledge & Quality Management

• Work in close collaboration with the Content Specialist to develop and continuously improve qualification and proposal content, including project descriptions, resumes, experience matrices, safety and quality statistics, and capability statements.
• Capture lessons learned and best practices to improve proposal effectiveness and consistency.
• Ensure all submittals comply with corporate identity standards and client confidentiality requirements.

Pipeline Visibility & Systems Coordination

• Maintain visibility into the opportunity pipeline to support pursuit planning and workload forecasting.
• Coordinate with CRM Administrator and Internal Sales Operations to ensure opportunity data supports proposal development and reporting needs.

Team Collaboration & Mentorship

• Provide guidance, coaching, and mentorship to Proposal Coordinators. May have the opportunity to manage a Coordinator as necessary.
• Support continuous improvement of proposal processes, tools, and templates across regions.

Come join a caring, nimble team that delivers world-class designs for our pharmaceutical clients and takes your career to new heights!

• Bachelor's degree in Marketing, Communication, Business, or equivalent experience.
• Minimum of 5 years of progressive experience supporting or leading qualifications, proposals, and sales submittals.
• Demonstrated experience managing complex, multi-discipline pursuits in a professional services, A/E/C, or in regulated, technically complex industries.
• Strong proficiency with Adobe Creative Suite, particularly InDesign; familiarity with CRM systems and database concepts

Preferred Qualifications

• Involvement in professional associations (e.g., APMP, SMPS, etc.) is a plus.

All interviews are conducted either in person or virtually, with video required.

IPS, a Berkshire Hathaway company, is a global leader in technical consulting, architecture, engineering, procurement, construction management, commissioning, qualification, and validation services for technically complex facilities. Integration is how we think and work. It requires the ability to unite existing and emerging technologies into a process that reliably delivers products and accelerates speed to market. That end-to-end mindset allows us to be agile and anticipate challenges as we move projects toward operational readiness. IPS applies design and delivery expertise, client-side experience, and supplier-side insight to every project. We infuse our curiosity, our passion, and our commitment to partnership in delivering solutions at any scale. We meet our clients where they are and get them to where they need to go. That's only possible when we care as much as our clients do.

Specialties

Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV, and Staffing Services.

All qualified applicants will receive consideration for employment at IPS without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic predisposition or carrier status, veteran, marital, or citizenship status, or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.

If you do not meet the qualifications for this specific role, but would like to submit your resume for general consideration, please click here!