Assistant Purchasing & SOM Manager (31678)

POSITION SUMMARY

Under minimal supervision, the Assistant Purchasing & SOM Manager supports the daily operations of the purchasing and order entry functions. This role ensures accurate and timely processing of customer orders, efficient procurement of materials, and strong coordination between sales, vendors, and internal teams. The position also assists in supervising staff, improving processes, and maintaining compliance with company policies.

ESSENTIAL FUNCTIONS- SUPPLY CHAIN

• Review moderately to complex purchase requisitions for accuracy and prioritization.
• Supervise buyers and oversee activities including purchase order placement, tool-down escalations, work orders, repairs, and MRB participation.
• Analyze purchase orders and MRP to ensure accuracy and timely procurement from U.S. and EC vendors.
• Place purchase orders for moderately to complex goods and services using established resources.
• Identify and source alternative vendors for tool-down or escalation needs to ensure timely resolution.
• Collaborate with suppliers to evaluate pricing and secure cost-effective solutions while maintaining quality and delivery standards.
• Maintain and update vendor information in the Finesse ERP system.
• Manage and report on Supplier Diversity and Supplier Report Card programs.
• Support escalation and expedite issues with suppliers and internal teams.
• Assist with cost reduction initiatives.
• Train, coach, and develop Buyer I, II, and III team members.
• Support personnel-related functions, including hiring, performance management, timecard approvals, and scheduling.
• Develop, implement, and enforce departmental policies and procedures, including onboarding and training.
• Coordinate and communicate with cross-functional teams, including EC, Site Leads, Sales, QA, IT, Logistics, and suppliers.
• Review purchase requisitions of moderate complexity for accuracy and determine priorities. (Essential)

ESSENTIAL FUNCTIONS- SOM

• Monitor the sales order system to ensure accurate and timely order entry and processing.
• Track shipments, deliveries, and backlog; provide reports as needed.
• Respond to order status inquiries and resolve customer issues.
• Support and assist SOM Reps, customers, and sales teams.
• Prepare and issue customer quotations and sales orders with proper documentation.
• Maintain customer pricing (Excel/ERP) and obtain necessary approvals.
• Reconcile and report on-time delivery metrics to customers, management, and QA.
• Train, coach, and develop SOM Reps (Levels I-III).
• Oversee team performance, including hiring, evaluation, and development.
• Develop, implement, and enforce departmental procedures and training.
• Communicate and coordinate with customers and cross-functional teams (EC, Sales, QA, IT, Logistics, Site Leads).Complies with EBARA safety policies, including participation in and completion of all required safety training. (Essential)
• Maintains a clean and safe working environment compliant with Ebara safety policies. (Essential)
• Performs other duties as assigned. (Non-Essential)

POSITION QUALIFICATIONS

Competency Statement(s)

• The ability to perform the identified essential functions of the classification, including the operation of any machinery and/or equipment that is associated with performing the essential functions.
• The ability to perform the essential functions of the position in a cross-cultural, demanding, and dynamic environment.
• The ability to perform the essential functions of the position without posing a direct threat of harm to him/herself, others, or property.
• The ability to adhere to EBARA personnel policies and practices, including the attendance and punctuality requirements.
• The ability to work well under pressure, meet multiple and sometimes competing deadlines, and at all times demonstrate cooperative behavior with colleagues and supervisors.

Education

• Associates' or Bachelor's degree in Business or equivalent experience.

Experience

• Eight + years of work-related experience, preferably in the semiconductor industry. Five (5) or more years of supervisory experience.
• Strong presentation and advanced computer proficiency (Microsoft Office, ERP/CRM systems)
• Excellent presentation skills with strong proficiency in PC applications
• Experience in Supply Line Management. Familiarity with compliance and internal controls

SKILLS & ABILITIES

• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Effective communication and problem-solving abilities
• Ability to manage multiple priorities in a fast-paced environment
• Strong Customer Relations skills.