Coordinator Facilities Planning II - Tampa

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Coordinates and performs logistics and material management in support of designated projects, including shipping/receiving, inventory control, and tracking. Executes equipment commissioning, configuration, and deployment readiness activities, and maintains accountability for license and warranty compliance to ensure audit readiness and contractual alignment.

• Partners with operations and project teams and participates in project kick off/status update meetings to identify and communicate logistical services needs to ensure appropriate readiness levels.
• Participates in developing project related logistical requirements for proposal and project planning efforts. Maintains records related to project estimates.
• Collaborates with project lead to provide support for tracking project related material movement and customer communications.
• Provides material and equipment needs planning in accordance with project requirements and university policies.
• Manages and maintains inventory database systems and audit activities including inventory cycle counts, logs adjustments, and reconciliations, and routine/ADHOC reporting in accordance with defined schedules and needs.
• Collaborates with project leads providing support for technical assistance/annual gear review and makes recommendations to the government customers for course of action for future activities.
• Collaborates with project leads to ensure DPAS/GOLD systems are maintained in accordance with government customer requirements.
• Oversees and coordinates shipping and receiving activities for projects (parcel post, express, freight/cargo, etc.), including delivery acceptance, damage inspection, Bill of Lading (BOL) preparation and review, shipment and transfer documentation, disposition tracking, and status communication to project stakeholders. Ensures all receiving documentation complies with applicable contract and legal requirements.
• Oversees and carries out compliance of shipping and handling regulations/requirements for dangerous goods/hazardous materials (domestic and international) U.S. Code of Federal Regulations, Title 49 (CFR 49), International Air Transport Association (IATA), and International Traffic in Arms Regulations (ITAR).
• Partners with accounting/finance and contracts administration for disposition and classification of received materials and equipment (real property, consumable, government furnished equipment, etc.), as well as tagging/tracking of government furnished equipment (GFE) and FIU assets.
• Oversees Unique Identifier (UID) requirements and maintains UID system and materials.
• Identifies vendors for project shipment needs (parcel post/express/freight/cargo) and establishes service agreements as needed.
• Performs Risk Management Agency (RMA), and/or various tracking, communication and troubleshooting tasks for issues. Coordinates and tracks work orders, repairs, and maintenance.
• Performs coordination and execution of equipment and/or materials location movement, and shipping preparation using warehouse tools such as pallet jack, forklift, and wrapping/strapping equipment.
• Coordinates equipment repairs, and replacements with vendors and stakeholders, ensuring timely resolution and adherence to warranty terms and conditions.
• Performs hands on logistical tasks and project delivery support as needed.
• Coordinates and actively supports equipment commissioning activities in collaboration with Subject Matter Experts (SMEs), including configuration, inspection, functional testing, validation, and documentation to ensure equipment readiness for deployment in alignment with project and customer requirements.
• Administers and maintains comprehensive license tracking systems and warranties, ensuring accurate records, timely renewals, compliance with applicable regulations, and readiness for internal and external audits.
• Performs essential duties in any emergencies such as hurricanes, storms, and/or any other university emergency closing. The employee is expected to be available to report to work as needed during university emergency closing with appropriate notification of a department administrator.

Bachelor's degree and five (5) years of experience or a Master's degree and three (3) years of experience.

Eligible for a Department of Defense Clearance.

• International Air Transport Association (IATA)/Export control experience or certification.
• Military/government logistics experience.

Administrative

Begin time: 8:30 AM

End time: 5:00 PM

• Hazardous Chemicals
• Manual Materials Handling
• Must carry/lift up to 50 lbs.
• Lifting, carrying, or pushing/pulling equipment.

• Drug Screening
• Fingerprinting Check
• Expanded Background Check

This position is funded by an external funding source (e.g. a grant or contract)

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email ocr@fiu.edu.

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or accommodations@fiu.edu. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.