Specialist, Ad Operations

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Job Summary:

Job Responsibilities

• Input and verify sales contract data to ensure accuracy and compliance within the system.
• Maintain accurate and up-to-date sales contract information within the Black Box system.
• Oversee the inventory process in coordination with all departments to ensure inventory systems and sales collateral are accurately maintained and updated in a timely manner.
• Conduct daily reconciliation of contract log to verify accuracy and proper billing of sales contracts.
• Review and provide guidance on client contracts to ensure compliance with internal policies, legal standards, and audit requirements.
• Investigates and resolves client inquiries in cooperation with sales and the Business Service Center.
• Provide administrative and inventory support to cross-functional team members as needed.
• Perform other duties as assigned.

Job Qualifications

Education and Certifications

• Bachelor's degree in business, or related field preferred, or equivalent combination of education, training, experience, or military experience.

Work Experience

• One (1) year experience in a sales support or related role.
• Media advertising industry experience preferred.

Skills

• Posses knowledge of sales principles and practices.
• Proficient in Microsoft software applications (i.e., Word, Excel, Outlook, and PowerPoint).

Competencies

• Achievement Orientation: Focusing efforts on meeting challenges and achieving high quality results consistent with the organization's goals.
• Business Perspective: Using an understanding of business issues, processes and outcomes to enhance business performance.
• Collaborating with Others: Working together with others in a cooperative and supportive manner to achieveshared goals.
• Decision Making: Using critical thinking, good business sense and organizational values to make decisions involving varying levels of risk and ambiguity.
• Ensuring Accountability: Holding yourself and others to high standards of accountability and creating an infrastructure and transparent corporate culture that supports and measures personal and organizational responsibility, urgency and accountability.
• Fostering Communication: Listening and communicating openly, honestly, and respectfully with different audiences, promoting dialogue and building consensus.
• Managing Resources: Planning, allocating, and mobilizing resources (human, physical, information and financial resources) to achieve organizational goals.
• Partnering: Seeking and building partnerships and alliances that further the organization's objectives.

Physical Demands

The demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Employee must have the ability to sit and/or stand at a desk for a minimum of eight (8) hours a day and complete tasks requiring repetitive use of hands.
• Employee must have the ability to see written documents, computer screens and to adjust focus.
• This job is performed in a temperature-controlled office environment.

Other Requirements

• Ability to travel outside of the office 15% of the time for periodic corporate meetings and industry events.
• Access to a reliable vehicle and possess valid driver's license

Location

Position Type

The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

Our organization participates in E-Verify. Clickhere to learn about E-Verify.

Current employees and contingent workers click here to apply and search by the Job Posting Title.