Administrative Assistant

At The Salvation Army our employees are the heartbeat of our mission. We foster a community of passionate people dedicated to changing lives and bringing hope to those who need it most.

Position Summary: The Administrative Assistant provides comprehensive support for general office operations, events, and projects. This role assists officers, program leaders, visitors, volunteers, staff, corps members, community groups, and clients by performing a variety of administrative tasks. Responsibilities include answering telephones, managing correspondence, and handling day-to-day office duties. This is a full-time, on-site position.

Essential Responsibilities:

• Provides timely, smooth and professional communication and correspondence related to all corps programs, including feedback and follow-up with staff, leadership, corps members, program leaders, clients, visitors, and volunteers
• Manages and distributes incoming calls, mail, email, and faxes.
• Work with Corps Officer and other staff to create, prepare, and send mailings, and emails, as needed.
• Maintains inventory of supplies, furnishings, equipment; ordering supplies as requested.
• Assist with the recording of all donations (mail and other) as directed and prepare income sheet for bookkeeper.
• Maintain spreadsheets and databases.
• Assist Corps Officer with maintenance of schedule and Outlook calendar.
• Maintain forms (social services, youth registration, employment) as requested.
• Create weekly worship bulletins, periodic flyers and other church communication materials.
• Provide input to building upkeep and maintenance needs - report all problems, schedule outside vendors as needed.
• Attend meetings, including advisory board, recording notes and preparing minutes as requested.
• Volunteer coordination using The Salvation Army volunteer databases.
• Perform other duties as assigned

Qualifications:

Education/Experience:

• High school graduate or equivalent (GED) required; or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
• Two years of office or administrative experience (preferred)

Skills, Knowledge & Abilities:

• Maintain strict confidentiality
• Excellent organizational, grammar, writing and typing skills
• Ability to communicate effectively and accurately

Computer Skills:

• Proficient in Microsoft Office 365
• Working knowledge of TEAMS and SharePoint
• Willingness to learn new software as needed

Certificates and Licenses:

• Complete Safe From Harm training, and keep current as needed
• Must have a current valid driver's license and pass the Salvation Army Motor Vehicle Record check (MVR)