Clinical Learning Operations Specialist

Summary

Mary Free Bed Rehabilitation Hospital is proud to be a top destination for clinical learning experiences across medical, therapy, and nursing programs. From student shadow experiences to clinical rotations and residency-related learning opportunities, we help support and develop the next generation of healthcare professionals.

We are seeking a highly organized and relationship-driven Clinical Learning Operations Specialist to coordinate clinical student onboarding, compliance, scheduling, and operational support across a variety of learner programs. This role plays a key part in creating a seamless and positive experience for students, academic partners, physicians, and internal teams.

This is a great opportunity for someone who enjoys fast-paced coordination work, managing complex processes, building strong relationships, and bringing structure to evolving programs. This role requires a proactive and adaptable individual who is comfortable managing complex workflows, building relationships across teams, and helping improve evolving processes.

What You'll Do

Student Onboarding & Program Coordination

• Coordinate onboarding and operational support for clinical student shadows, rotations, elective experiences, and residency-related learning programs.
• Manage application workflows, scheduling, onboarding timelines, credentialing, and compliance tracking across multiple systems and platforms.
• Coordinate student placements in partnership with program leadership, physicians, residents, and clinical teams.
• Facilitate orientation logistics, first-day onboarding activities, and ongoing learner support throughout the rotation experience.
• Coordinate onboarding-related requests including system access, badge access, and learner readiness needs.
• Support student evaluations and assessment documentation to meet academic program requirements.
• Serve as a primary point of contact for students, academic institutions, physicians, residents, and internal stakeholders regarding onboarding processes, scheduling, and learner experience.

Academic Partnership & Compliance Support

• Coordinate and maintain affiliation agreements with academic institutions across Mary Free Bed student programs.
• Track agreement renewals, compliance requirements, and supporting documentation to ensure uninterrupted student placement opportunities.
• Partner with schools, internal departments, and compliance stakeholders to support successful learner placements and strong educational partnerships.

Process Improvement & Operational Support

• Assist with implementation and ongoing maintenance of onboarding systems and workflows, including ACEMAPP.
• Identify opportunities to improve processes, organization, communication, and learner experience.
• Support accreditation and education-related documentation requirements as needed.
• Coordinate logistics for select educational programming and learner presentations.

What We're Looking For

• Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders simultaneously.
• Excellent communication and relationship-building skills.
• Comfort working in evolving environments where processes may continue to develop and improve.
• Ability to think critically, problem solve, and bring structure to complex workflows.
• Strong attention to detail and ability to manage compliance-based processes accurately.

Preferred Qualifications

• Bachelor's degree in Healthcare Administration, Human Resources, Education, Business, Communications, or related field preferred.
• Experience working in healthcare, higher education, or regulated environments preferred.
• Experience in onboarding, healthcare operations, medical education, academic coordination, scheduling, compliance, or program coordination preferred.
• Experience working across multiple systems and platforms in a fast-paced environment preferred.

Why Mary Free Bed?

Mary Free Bed is nationally recognized for rehabilitation care and deeply committed to supporting learners across healthcare disciplines. In this role, you'll help shape meaningful clinical learning experiences while partnering with passionate teams dedicated to patient care, education, and innovation.

Compensation

$59,600 - $71,600 annually; Full time

Benefits

• Hybrid schedule opportunties
• Comprehensive health benefits package including medical, dental, vision, and pre-tax savings programs.
• Paid time off beginning at 18 days per calendar year
• Holiday pay, 7 per year
• Parent Leave
• Traditional and Roth retirement savings with employer contributions and annual matching based on company performance.
• Free, confidential resources and counseling via the Employee Assistant Program
• Tuition reimbursement for accredited degree programs and job-specific certifications.
• Public student loan forgiveness eligibility
• Ongoing training opportunities
• Community discounts, and more!

Physical Requirements for Essential Job Qualification

Levels:

• None (No specific requirements)
• Occasionally (Less than 1/3)
• Frequently (1/3 to 2/3)
• Majority (More than 2/3)

Remain in a stationary position: Majority

Traverse or move around work location: None

Use keyboard: Frequently

Operate or use department specific equipment: None

Ascend/Descend equipment or ladder: None

Position self to accomplish the Essential Functions of the role: None

Receive and communicate information and ideas for understanding: Occasionally

Transport, position, and/or exert force:

Up to 10 pounds: Occasionally

Up to 25 pounds: _____

Up to 50 pounds: _____

Up to 75 pounds: _____

More than 100 pounds: _____

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Mary Free Bed Rehabilitation Hospital to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Talent Acquisition team at recruitment@maryfreebed.com.

Mary Free Bed is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, veteran status, disability or other legally protected characteristic.