Administrative Coordinator Senior

Inova Center for Personalized Health - Fairfax Cancer Center - Radiation Oncology is looking for a dedicated Administrative Coordinator Senior to join the team. This role will be full-time day shift Monday - Friday, 8:30am - 5:00 pm

Inova is consistently ranked a national healthcare leader in safety, quality and patient experience.We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits:

• Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.

• Retirement: Inova matches the first 5% of eligible contributions - starting on your first day.

• Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.

• Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.

• Work/Life Balance: offering paid time off and paid parental leave.

The Administrative Coordinator Senior provides advanced administrative and operational support to hospital departments or leadership teams.

Administrative Coordinator Senior Job Responsibilities

• Manages calendars, schedules meetings, and coordinates travel arrangements.

• Prepares correspondence, reports, presentations, and meeting materials.

• Maintains organized filing systems and ensures accurate recordkeeping.
• Supports departmental operations, including supply ordering, invoice processing, and timekeeping.
• Assists with onboarding and training of new staff or temporary personnel.
• Coordinates logistics for events, training, and internal communications.
• Serves as a point of contact for internal and external stakeholders.
• Drafts and distributes communications on behalf of department leadership.
• Facilitates smooth communication between departments and leadership.
• Assists with data entry, tracking, and reporting for departmental projects.
• Maintains spreadsheets, dashboards, and databases as needed.
• Supports compliance with hospital policies and regulatory requirements.
• Revises and drafts processes and procedures as needed to support efficient and effective department operations.
• Tracks and monitors department budget.
• Processes requisitions, invoices, and expense reports and other budget management and tracking activities as needed.
• May perform additional duties as assigned.

Minimum Qualifications

• Experience - 5 years of relevant administrative, office, or healthcare administrative experience

• Education - High School Diploma or equivalent

Preferred Qualifications

• Experince Supporting Senior Leadership

• Strong Professional Communication Skills - written and verbal