PHILANTHROPY ADMINISTRATIVE COORDINATOR

ABOUT US:

Scripps Research is a nonprofit biomedical institute ranked as one of the most influential in the world for its impact on innovation. We celebrated our 100-year legacy in 2024. This significant milestone marks a century of seminal discoveries in immunology, infectious diseases (such as COVID-19, flu, HIV), neuroscience, heart disease, cancer, and more. Located in La Jolla, California, the institute houses six research departments, multiple Nobel laureates, a top-ranked graduate school and a leading postdoctoral training program. Scripps Research encompasses two elite and highly innovative institutes, the Calibr-Skaggs Institute for Innovative Medicines and Scripps Research Translational Institute, which merge foundational studies in biology, chemistry and computer science with translational science to produce pioneering drugs and advances in digital and precision medicine. Together, we cultivate new scientific leaders and expand the frontiers of knowledge to deliver medical breakthroughs impacting human health around the globe. If you have a passion for making a difference, this could be your opportunity to join our transformative team.

POSITION TITLE: Philanthropy Administrative Coordinator

POSITION SUMMARY:

Reporting to the Sr. Manager of Development Administration, the Administrative Coordinator will play a key role in supporting a dynamic team of frontline fundraisers at Scripps Research. This position is responsible for managing both daily and long-term administrative projects, ensuring seamless coordination across the team. The Administrative Coordinator will provide comprehensive project management support, execute a variety of administrative functions, and deliver high-quality, time-sensitive work with accuracy and attention to detail.

RESPONSIBILITIES AND DUTIES:

• Serve as a project manager, perform data entry and key updates in development database, enter contact reports and proposals, update/monitor next steps and strategy.
• Manage calendars and schedule internal and external meetings. Coordinate meeting logistics and resolve complex problems as they arise. Book travel, create itineraries, prepare materials and professionally communicate with key stakeholders.
• Prepare correspondence (confidential and non-confidential), briefings, presentation materials, agendas, reports, event materials and other documents and communications for internal and external audiences.
• Manage budget and expenditures. Process reimbursements and code expenses for development team in accordance with travel and expenditure policy.
• Serve as a liaison between key teams within philanthropy to request and provide relevant information for briefings and meetings. (Events, Donor Relations, Prospect Management & Research, Data & Analytics, Gifts & Records.)
• Details of established essential functions for this position will be addressed/discussed during the interview process.

REQUIREMENTS:

• Bachelor's Degree or equivalent experience preferred.
• Minimum five years' experience with administrative support, preferably in a fundraising setting.
• Exemplary attention to detail and process.
• Demonstrated experience should include - management of highly sensitive information, management of overlapping priorities, independent project work, and facilitation of communication between numerous parties both internal and external.
• Excellent communication skills (both written and oral) evidenced by background in preparing comprehensive reports and executive summaries incorporating complex, highly technical information.
• Highly developed organizational and leadership skills.
• Demonstrated computer competency and preferably knowledge of Microsoft Office professional systems and other development systems.
• Project management skills involving complex variables and project deadlines.
• While subject to change based on business needs, this is an on-campus position requiring a minimum of 4 days per week working onsite from our La Jolla campus, with flexibility to work 1 day per week remotely from home.

COMPENSATION:

The expected hiring range for this position is $26.00 to $30.25/hourly, commensurate with experience. Consideration will be given to experience that exceeds the listed requirements.

COMPREHENSIVE BENEFITS INCLUDE:

• Employer Contributed Retirement Plan - Depending on eligibility, employees receive an employer contributed retirement plan (no employee contribution required) and the option to contribute to a 403(b) (which is similar to a 401(k) using your own pre or post-tax dollars)
• Full Suite of Health and Welfare plans including three medical plan options (including an HSA available option), dental, vision, life insurance, disability, EAP and more
• Access to Flexible Spending Accounts (Medical/Dependent Care)
• Competitive vacation and sick leave policies
• Free, on-site parking