Facilities Coordinator

Facilities Coordinator

A mid-market lifestyle company is looking for a Facilities Coordinator to support day-to-day workplace operations at their corporate office. This is an onsite, 3-month temporary assignment with potential to extend.

Core Responsibilities

• Process and track work orders for maintenance, janitorial, HVAC, and other facility services
• Coordinate with vendors and follow up on service requests and repairs
• Support office moves, workstation assignments, and workplace setup
• Conduct routine facility inspections and report maintenance needs
• Assist with invoicing, purchase orders, and budget tracking
• Respond professionally to workplace concerns and service requests
• Maintain facility documentation and asset inventory
• Support facility improvement projects as needed

Must-Haves

• 1-2 years of facilities operations, administrative, or office management experience
• Basic vendor communication and work order coordination
• Microsoft Office proficiency (Excel, Word)
• Strong organizational and time management skills
• Professional written and verbal communication
• Ability to lift and carry up to 50 lbs
• Ability to walk, stand, and move around the facility for extended periods

Nice-to-Have

• Experience with facility ticketing systems or work order platforms
• Office moves or workplace setup experience
• Basic understanding of janitorial and maintenance services
• Customer service or reception background

Physical Requirements

Onsite role with lifting (up to 50+ lbs), walking/standing for extended periods, bending, stooping.

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About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.