Marketing Operations Associate (Remote)

Marketing Operations Associate

9-month contract

Irvine, CA- Hybrid preferred, but will flex for the right candidate if they meet all qualifications

Must work PST hours!

The Marketing Operations Associate works cross-functionally to project manage the review process for advertising and promotional materials for approved drug and/or device products. This individual will be responsible for ensuring the efficiency of the promotional review committee process, involving Medical, Legal, Regulatory, and Compliance teams, and for conformance with company policies and procedures. This role will have a Project Manager that connects with agencies and marketers to help with the process of pushing through all the work through Veeva to keep on track. This person will then provide support for team to help one or more brands with the pharma review process based on content and data of the of the work.

RESPONSIBILITIES:

• Lead and manage cross-functional promotional review (PRC) committee meetings. Build and manage meeting agendas as a partner to Marketing and facilitate meetings while memorializing PRC Reviewer comments and job requirements. The associate should be comfortable dealing with participants of varying levels and experience and be able to steer productive meeting discussions. The associate is also responsible to manage all meeting logistics, including scheduling.
• Manage all aspects of the review process for multiple brands. The associate works independently on designated brands managing all aspects of both offline and live reviews. The associate works closely with Brand Marketing, the PRC Committee, Compliance, Legal, and the rest of Marketing Operations, to proactively identify and resolve issues and ensure reviews are efficiently completed throughout various stages of the process. Associate will utilize system and reporting to effectively communicate and actively manage jobs with Brand / Project Originators.
• Enable best practices and SOP conformance. Use experience and judgment to identify jobs that may not be consistent with best practices, company policies or FDA guidance. Associate also ensures that all SOP requirements are met. Provides guidance and training as required to all MLR participants.
• Interface with Editorial, Production and Regulatory to assist with system execution of submission processes. The associate is knowledgeable in each area to help with timely submissions and execution to ensure potential issues are resolved for overall achievement of deadlines.
• Collaborate with Marketing Operations, BTS and Brand to provide feedback and support for process and system enhancements. Associate will actively contribute to ongoing development in these areas as subject matter expert via weekly meetings and system testing for issue resolution and/or enhancements before pushing updates to the production environment. Associate will take the lead or co-lead projects and/or assignments as required to ensure department goals are achieved.

QUALIFICATIONS:

• Bachelor's Degree preferred
• MUST HAVE- 3 yearS marketing operations experience and experience with VeevaPromoMats
• Experience working in a pharmaceutical or healthcare advertising environment
• Familiarity with promotional review systems such as Veeva strongly preferred
• Moderate to Advanced Microsoft Skills (Outlook, Excel, Word, PPT)
• Project management skills and experience preferred
• General understanding of FDA regulations for pharmaceutical advertising and promotion

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