Sourcing and Contract Coordinator/Senior Sourcing and Contract Coordinator - Hybrid

Sponsorship for Work authorization is not available for this position.

Sourcing and
Contract Coordinator Level:

Purchasing:
(85%)

• Performs
  highly specialized contract negotiations and coordination for professional
  services.
• Provides
  purchasing guidance and consultation to peers and System offices regarding
  complex procurement and contractual issues. Interprets and administers
  State and University procurement regulations and rules.
• Handles
  the procurement of complex projects and leads the evaluation of responses
  to major solicitations (RFP/IFBs).
• Serves
  as a liaison with University Counsel, Risk Management, contractors,
  department/units, and executive management for contract negotiations,
  agreements, and procurement activities.
• Analyzes
  current purchasing trends for University System offices to identify needs
  for annual contracts and/or pricing agreements.
• Determines
  availability of group purchasing contracts/awards for use by System
  offices. Participates in cooperative bidding process as requested.
• Directs
  efforts, project plans, and staffing resources in special projects related
  to System Purchasing's goals and initiatives.
• May
  develop and deliver training and presentations on procurement and
  contracting topics to internal and external audiences.
• Assists
  the Senior Director of System Purchasing & Support Services with the
  Contract Administration of new or assigned Strategic Procurements.
• Assures
  that necessary rules and regulations are employed in the contract process,
  and necessary legal requirements are incorporated into all agreements.
• Communicates
  award information to University System offices.
• Serves
  as a University contact for vendors regarding procurement policies and
  procedures and obtains information regarding products, prices, and service
  proposals.
• Negotiates
  requests for change orders or amendments and prepares documents to
  implement contract revisions.
• Performs
  other duties and responsibilities appropriate for a Sourcing and Contract
  Coordinator.

Administration:
(15%)

• Assists
  in the administrative functions of the office such as ship-to-address
  additions.
• Serves
  on University committees as needed and on behalf of the Senior Director of
  System Purchasing and Support Services.
• Performs
  other duties and responsibilities appropriate for a Senior Sourcing and
  Contract Coordinator.

Senior
Sourcing and Contract Coordinator Level:

Purchasing:
(85%)

• Leads and independently manages highly
  specialized and complex contract negotiations and coordination for
  professional services.
• Serves
  as a senior resource to procurement professionals and System offices in
  resolving complex or non-routine procurement and contractual issues.
  Independently analyzes and interprets State and University procurement
  regulations and rules, recommends appropriate courses of action, and
  provides guidance on matters requiring advanced judgment or
  interpretation. Leads the procurement of highly complex projects and leads
  the evaluation of responses to major solicitations (RFP/IFBs).
• Serves
  as a liaison with University Counsel, Risk Management, contractors,
  department/units, and executive management for contract negotiations,
  agreements, and procurement activities.
• Analyzes
  current purchasing trends for University System offices to identify strategic
  contracting opportunities, potential efficiencies, and needs for annual
  contracts and/or pricing agreements.
• Determines
  availability of group purchasing contracts/awards for use by System
  offices. Participates in cooperative bidding process as requested.
• Directs
  efforts, project plans, and staffing resources in special projects related
  to System Purchasing's goals and initiatives.
• Serves
  as a subject matter expert and mentor to procurement professionals,
  providing advanced guidance on contract administration, negotiations,
  solicitation development, and procurement practices. May lead the work of
  or supervise staff engaged in procurement activities.
• Develops
  and delivers advanced training, presentations, and guidance materials on
  procurement and contracting topics to internal and external audiences.
• Provides
  advanced support to the Senior Director of System Purchasing & Support
  Services with the Contract Administration of new or assigned Strategic
  Procurements.
• Assures
  that necessary rules and regulations are employed in the contract process,
  and necessary legal requirements are incorporated into all agreements.
• Communicates
  award information to University System offices.
• Serves
  as a University contact for vendors regarding procurement policies and
  procedures and obtains information regarding products, prices, and service
  proposals.
• Independently evaluates and negotiates
  complex requests for change orders or amendments and prepares documents to
  implement contract revisions.
• Performs
  other duties and responsibilities appropriate for a Senior Sourcing and
  Contract Coordinator.

Administration:
(15%)

• Analyzes
  procurement and contracting information and prepares complex reports,
  correspondence, and documents as requested by senior management.
• Represents
  System Purchasing on University committees and cross-functional
  initiatives, providing procurement expertise and recommendations on behalf
  of the Senior Director of System Purchasing & Support Services as
  appropriate.
• Performs
  other duties and responsibilities appropriate for a Senior Sourcing and
  Contract Coordinator.

Sourcing and Contract Coordinator Level:

1. Bachelor's degree in business administration, management, or a field related to the position.
2. Two (2) years of professional business, financial, and/or managerial work experience.
   3.
3. (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

Senior Sourcing and Contract Coordinator Level:

1. Bachelor's
   degree in business administration, management, or a field related to the
   position.
2. *Four
   (4) years of professional business, financial, and/or managerial work
   experience.
3. (NOTE:
   A Master's Degree in an area consistent with the duties of the position
   may be substituted for two (2) years (24 months) of work experience.)

Preferred:

1. Completion of professional certification, including Certified Professional Purchasing Buyer (CPPB), Certified Public Purchasing Officer (CPPO), or similar designation.
2. Experience with iBuy/Contracts+, an eProcurement/Contract management platform provided by Jaggaer.

• Considerable knowledge of contract development, negotiation principles and practices, legal aspects of contracts, and State laws and University procedures related to contracting and procurement, or similar complex rules and regulations.
• Significant knowledge and practical experience with contract specification writing.
• Demonstrated organizational and analytical skills with attention to detail.
• Ability to establish objectives, implement procedures, and develop methods to measure the effectiveness of results obtained.
• Knowledge about general office operations and procedures to effectively contribute toward the success of operations and services administered by the department and ensure the accuracy of information provided to offices/persons seeking assistance from this office.
• Knowledge of guidelines outlined in the following publications/resources: The General Rules Concerning University Organization and Procedure; University of Illinois Statutes; the Illinois Procurement Code (30 ILCS 500/); and relevant administrative rules.
• Familiarity with eProcurement and contract management platforms.
• Excellent keyboarding, grammar, and proofreading skills, with a strong emphasis on accuracy and applicable formats and criteria, to prepare and process correspondence, reports, and other documents that appropriately reflect University and department standards.
• Advanced computer skills using Microsoft Office suite (e.g., Word, Excel, PowerPoint...) as well as proficiency with an Internet browser (e.g., Microsoft Edge, Mozilla Firefox, Chrome, or comparable browser).
• Excellent verbal and written communication skills to effectively interact with University and departmental officials/staff.
• Strong interpersonal skills that reflect courtesy, diplomacy, and a collaborative approach to develop and maintain effective work relationships.
• Proficiency with office equipment, including calculators, photocopiers, printers, and digital scanners.
• Ability to work independently and to exercise good judgment and discretion in the performance of all work assignments.
• Ability to multitask and prioritize work accordingly to meet deadlines while staying on task with daily assignments.
• Strong organizational skills to maintain electronic and paper filing systems containing confidential information and records related to departmental operations.
• Knowledge and respect for policies and procedures outlined for the University of Illinois System, Business and Financial Services, and the department.

This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible. System Office jobs such as this one are not eligible for the Referral Program.

The budgeted salary range for the position is $60,000 to $85,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Applications must be received by 6:00 pm (Central Time) on Monday, September 28th, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Bree Smith at cbsmith@uillinois.edu. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign - the state's flagship public university and one of the world's leading research institutions - every staff member helps shape what's next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you're empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence - where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.

Requisition ID: 1037929

Job Category: Professional and Administrative

Apply at: https://jobs.illinois.edu