Marketing Project Manager

We are seeking an experienced Marketing Project Manager to join a dynamic marketing team and oversee a variety of marketing campaigns, initiatives, events, webinars, and tactical marketing requests. This person will serve as a key partner to marketing stakeholders, creative teams, and cross-functional partners, ensuring projects are well planned, properly scoped, and delivered on time.

The ideal candidate is a seasoned, highly organized marketing project manager who understands how marketing teams operate and can confidently manage both proactive campaigns and day-to-day marketing requests. Experience supporting live events and webinars is highly valued, as is the ability to anticipate project needs and proactively guide stakeholders through requirements they may not have considered.

This is not a role focused solely on responding to incoming requests. We are looking for someone who can think ahead, ask the right questions, identify potential gaps early, and proactively manage stakeholders and project teams to prevent issues before they occur.

Marketing Project & Campaign Management

• Lead the full project lifecycle for marketing campaigns and initiatives, including scope, schedules, budgets, resources, deliverables, and outcomes.
• Develop project plans, briefs, timelines, task lists, and status reports to keep stakeholders aligned.
• Coordinate cross-functional teams across content, creative/design, advertising, digital, events, marketing automation, and web.
• Manage multiple projects and competing priorities simultaneously while maintaining quality and deadlines.
• Monitor project progress, identify risks or roadblocks, and proactively develop solutions.
• Review deliverables throughout the project lifecycle to ensure they align with campaign objectives and requirements.
• Support specific project workstreams and tasks as needed to keep projects moving forward.

Marketing Request Queue & Intake Management

• Own and manage the team's marketing request queue, serving as a central point of contact for incoming requests.
• Monitor and manage requests submitted through the team's marketing request email/queue.
• Communicate directly with requestors to understand their needs and gather all necessary information before work begins.
• Ask the right questions around scope, timing, audience, deliverables, approvals, resources, and dependencies.
• Triage and prioritize requests based on urgency, business needs, available resources, and competing priorities.
• Translate tactical requests-such as event support, presentation materials, sell sheets, and other marketing needs-into organized, actionable projects.
• Ensure requests are properly documented and entered into Asana, with accurate tasks, timelines, owners, dependencies, and deliverables.

Stakeholder Communication & Proactive Partnership

• Serve as a trusted project partner and primary point of contact for stakeholders across the organization.
• Communicate confidently with stakeholders at all levels and build strong, productive relationships.
• Proactively guide stakeholders through project requirements rather than simply waiting for requests to come in.
• Anticipate potential needs, gaps, and dependencies and address them early to prevent last-minute issues.
• Help stakeholders think through the full scope of their marketing initiatives and ensure appropriate resources and deliverables are planned upfront.
• Provide clear project updates, communicate changes or risks, and keep stakeholders informed throughout the process.
• Build consensus and maintain alignment among marketing teams, business partners, and external stakeholders.

Events & Webinar Support

• Support the planning and execution of live events, conferences, webinars, and other marketing experiences.
• Partner with stakeholders to identify all marketing and creative requirements associated with an event.
• Proactively ask questions around event participation, booth needs, presentations, signage, collateral, promotional materials, timelines, and other deliverables.
• Help ensure event-related creative and marketing needs are identified well in advance, avoiding last-minute requests and missed requirements.
• Coordinate event deliverables across internal teams and external partners while maintaining timelines and quality standards.
• Experience working closely with marketing teams on both in-person events and webinars is highly preferred.

Marketing & Creative Coordination

• Work closely with creative, content, digital, advertising, and other marketing specialists to translate business objectives into actionable project plans.
• Coordinate design, content, advertising, website, social media, white paper, presentation, and other marketing deliverables.
• Understand marketing tactics and best practices well enough to effectively scope projects and communicate requirements to subject-matter experts.
• Bring an eye for design and the ability to effectively specify and communicate creative needs to designers and other creative partners.
• Review completed work to ensure it meets project objectives, brand standards, and stakeholder requirements.

Project Reporting & Performance

• Monitor project and campaign progress and communicate status to marketing leadership.
• Develop status reports, project updates, presentations, and other project documentation.
• Track project outcomes and campaign performance and help quantify results and insights.
• Pull and synthesize information from multiple systems and data sources as needed.

• 5+ years of experience as a Marketing Project Manager, Creative Project Manager, Traffic Manager, or similar role.
• Experience working directly within or closely alongside a marketing team is strongly preferred.
• Demonstrated experience managing multiple, complex marketing projects simultaneously.
• Strong stakeholder communication skills and confidence working with stakeholders at all levels of an organization.
• Proven ability to proactively identify project requirements, ask thoughtful questions, and anticipate stakeholder needs.
• Experience managing live events, conferences, webinars, or event-related marketing projects is highly preferred.
• Strong understanding of marketing workflows, creative processes, and cross-functional project delivery.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to work independently, prioritize competing requests, and adapt to changing business needs.
• Strong technical aptitude and ability to quickly learn and navigate project management systems.
• Hands-on experience with Asana is highly important, including understanding project workflows, task management, dependencies, ownership, and project flow.
• Agency and/or professional services experience preferred.
• B2B marketing or professional services experience preferred.
• BA/BS degree in Business, Marketing, Communications, or related field preferred.

Experience with Asana is especially important. Familiarity with the following is also preferred:

• Asana
• Marketo or other marketing automation platforms
• WordPress
• GoToWebinar or other webinar platforms
• Dynamics CRM or other CRM platforms
• Microsoft Teams
• Microsoft Excel
• SharePoint

The ideal candidate is a seasoned marketing project manager and true utility player who can wear many hats and jump into whatever is needed to make a project successful. They are highly organized, proactive, technically comfortable, and confident communicating with stakeholders.

Most importantly, this person thinks ahead. They don't simply take a request and execute it-they understand the broader marketing objective, ask the questions that stakeholders may not think to ask, identify missing requirements, and make sure the team is prepared before a project reaches a critical deadline.

Someone who has worked closely with marketing teams and has experience with events and webinars, while also managing day-to-day marketing requests and creative projects, would be an especially strong fit.

• 30-40 hours per week, with workload expected to ebb and flow based on business needs.
• Workload is expected to be heavier during conference seasons and major campaigns, with potential flexibility during slower periods.
• Ongoing opportunity; hours may fluctuate based on project volume.
• Central or Eastern Time Zone preferred to facilitate stakeholder communication.
• This is an urgent need, and the team would like to move quickly with the right candidate.

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