Procurement Compliance Specialist

Contract Role

• Demonstrate competence in requirements defined in Federal Acquisition Regulations (FARs) and the Defense Federal Acquisition Regulation Supplement (DFARs), as well specific audit elements of the Contractor Purchasing System Review (CPSR).
• Apply project management expertise with the ability to manage and/or lead multiple projects, especially those related to FAR/DFAR compliance.
• Well-versed in and adheres to a variety of Procurement/Global Supply Chain concepts, practices, and procedures.
• Lead specific elements of Procurement process governance designed to ensure ongoing compliance to CPSR requirements for designated contracts to the US government.
• Establish and maintain tools to effectively monitor the CPSR compliance efforts, including up-to-date progress of planned initiatives, areas of emerging concerns, and activities forecast for completion.
• Prepare and present reports to senior management for the purposes of recommending solutions, communicating updates to regulations, as well as defining the current state of the procurement system's compliance to FARs and DFARs.
• Perform a variety of complex tasks, with a considerable scope of work, designed for use with various stakeholders within Procurement, Defense Contracts and Sales, Finance, Global Supply Chain, and the identified government auditors from the Defense Contract Management Agency (DCMA).
• Manage assignments and workload with autonomy; daily tasks are largely self-directed and associated priorities are aligned with the cadence established with FAR/DFAR, CPSR audit requirements, and other enterprise goals.
• Identify market trends and correlations in global commodities, labor markets, supply chain trends, geo-political risks, and other index-based data and develop action plans to address supplier performance trends, mitigate supplier risks, and confirm that supplier pricing is consistent with market trends and that pricing is fair and reasonable.
• Conduct routine compliance reviews on procurement files to document ongoing operational quality, collect statistics and submit reports on risks and recommendations.
• Coordinate information related to internal/external audits, CPSR's reviews to support maintaining an approved purchasing system with the government.
• Remain informed of government regulations and policies defined in FAR/DFARS requirements and applicable public law.
• Collaborate with other functions on process improvement projects, policy and procedure writing/updates, and audit requests.
• Provide guidance to Procurement organization on government regulations, procedures, and overall best practices.
• Communicate changes to internal policies and procedures to the organization.
• Support the Procurement Compliance Director in preparing for and responding to requirements of the Contractor Purchasing System Review (CPSR).
• Develop and manage the monitoring strategy of procurement transactions and data coming from the ERP, as well as its connected applications to ensure company processes, procedures, and standards comply with FAR and DFAR requirements.
• Develop best practices and useful templates to drive consistent compliance throughout the lifecycle of agreements.
• Prepare training and related activities for the Procurement function.
• Lead opportunities for process improvement.
• Demonstrate cross-functional organizational savvy.
• Rely upon experience, education, and/or judgment to plan and accomplish goals. Continuously builds expertise.
• Develop and apply innovative, resourceful, creative, and original solutions.
• Action-oriented; drives for results.

• Organize information related to internal/external audits and Contractor Purchasing System Review (CPSR) reviews to support maintaining an approved purchasing system with the government.
• Serve as peer reviewer and approver for applicable schedule agreement (SA) contract actions and purchase order (PO) issuance packages. This review includes source justifications, any applicable commercial certifications, and price justifications along with other Federal Acquisition Regulations (FARs) and Defense Federal Acquisition Regulation Supplement (DFARs), Department of Defense (DOD), and Contractors Purchasing System Review (CPSR) requirements.
• Ensure documentation is generated and compiled consistent with ongoing compliance to DPAS and Debarment requirements.
• Prepare fair and reasonable and related cost justifications, as required under the applicable US government contracts. Analysis will require the ability to review complex technical and audit reports on various cost elements such as material, labor, overhead, and profit to determine the reasonableness of various cost elements.
• Serve as primary or secondary interface for Government Contractor Purchasing System Review (CPSR) with the Defense Contract Management Agency (DCMA).
• Apply knowledge of Federal Acquisition Regulations (FAR) and supplements, including DFARS and other regulations to applicable procedures, tools, reports, and applicable records.
• Prepare annual plan to confirm fair and reasonable pricing with related cost justifications and associated documentation. The project plan will result in timely and accurate records, reports, files, and data that is comprehensive and audit-ready.
• Monitor regulatory changes by reviewing research, attending symposiums or conferences, or associated trade group presentations to ensure the company's governance is in support of current applicable statutes, regulations, and public law.
• Conduct routine compliance reviews (internal audits) on procurement files to document ongoing operational effectiveness, collect statistics and submit reports on risks and recommendations.
• Create annual report which identifies market trends and correlations in Global Commodity markets and lead indicators, geo-political pressures, procurement, and supplier data and develops action plans to clarify dynamics impacting supplier pricing trends, mitigate supplier risks, and macro-level mitigation plans. Synthesizes and analyzes information from various sources to identify trends, opportunities, and threats.
• Develop and conduct training for various stakeholders impacted by FAR/DFAR requirements. Ensures a timely cadence of ongoing training of personnel with materials that are consistent with current regulations and reflect any applicable corrective actions from previous audit findings. Records of attendance are to be established and retained.
• Applies expertise in procurement, business, or product concepts such that the specialist seeks the relevant data sets and harvests the appropriate information to meet the objectives of the assigned project or report.
• Maintains a physical presence in the workplace.

*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• Working knowledge and understanding of FARs/DFARs, Prime/Subcontractor obligations, and program flow-down requirements.
• Experience with subcontracts administration or procurement in support of U.S. government contracts.
• Experience with creating file documentation in compliance with CPSR requirements.
• Confident in presenting data, reports, or other interactions with senior leadership, cross-functional groups, and third-party auditors or US Government Contracting Officer, as appropriate.
• Strong oral and written communication skills.
• Expertise in using or creating spreadsheets, databases, and obtaining information or queries in a complex ERP environment.
• Demonstrated strong computer skills: Excel, PowerPoint, Power Platforms, Word, Outlook, etc.
• Expertise in common business processes or concepts.
• Analytical expertise where problems are complex.
• Collaborates in a variety of work settings - including with senior leadership and US government officials.
• Ability to organize, plan, document, and prioritize work.
• Expertise in a variety of purchasing/supply chain concepts.
• Appropriately applies a wide degree of creativity and latitude.
• Excellent organizational skills that reflect ability to perform and prioritize multiple tasks with excellent attention to detail.
• Proactive in approaches to problem-solving with strong decision-making capability.

• Bachelor Degree or equivalent experience
• Preferred: BS in Business, Finance, Computer Science and adjacent fields, Manufacturing, Supply Chain, Engineering or master's in business, Finance, Computer Science and adjacent fields

• 5 or more years of experience in Procurement, Legal, Defense, Compliance, or in a related area.
• Experience dealing with issues arising from the use, storage, and distribution of controlled unclassified information and information subject to U.S. export controls preferred.