HR PROCESS DOCUMENTATION SPECIALIST - Temporary/Full-Time

ABOUT US:

Scripps Research is a nonprofit biomedical institute ranked as one of the most influential in the world for its impact on innovation. We celebrated our 100-year legacy in 2024. This significant milestone marks a century of seminal discoveries in immunology, infectious diseases (such as COVID-19, flu, HIV), neuroscience, heart disease, cancer, and more. Located in La Jolla, California, the institute houses six research departments, multiple Nobel laureates, a top-ranked graduate school and a leading postdoctoral training program. Scripps Research encompasses two elite and highly innovative institutes, the Calibr-Skaggs Institute for Innovative Medicines and Scripps Research Translational Institute, which merge foundational studies in biology, chemistry and computer science with translational science to produce pioneering drugs and advances in digital and precision medicine. Together, we cultivate new scientific leaders and expand the frontiers of knowledge to deliver medical breakthroughs impacting human health around the globe. If you have a passion for making a difference, this could be your opportunity to join our transformative team.

POSITION TITLE: HR Process Documentation Specialist (Temporary/Full-Time 3-6 months)

POSITION SUMMARY:

The HR Process Documentation Specialist is a contract role responsible for conducting a comprehensive review of workflows across every team within the Human Resources department, documenting current-state processes, and producing a standardized library of Standard Operating Procedures (SOPs) and training materials. This role partners directly with team leads across Talent Acquisition, Total Rewards, HR Business Partners, and HRIS & People Analytics to capture institutional knowledge, refresh existing documentation, identify process gaps, and build the foundation for consistent, scalable HR operations.

RESPONSIBILITIES AND DUTIES:

• Conduct structured interviews and job-shadowing sessions with each HR functional team to document workflows, decision points, hand-offs, and system touchpoints.
• Inventory and evaluate existing SOPs, training materials, job aids, and reference documentation; assess for accuracy, currency, completeness, and alignment to current practice.
• Revise, consolidate, or retire existing documentation as appropriate, and migrate legacy content into the standardized template and process library.
• Map current-state processes using flowcharts, swim lanes, or narrative documentation, as appropriate for the audience.
• Draft, format, and finalize new SOPs in a consistent template covering purpose, scope, roles, step-by-step procedures, systems used, exceptions, and revision history.
• Develop accompanying training materials, including quick-reference guides, job aids, checklists, and slide decks suitable for onboarding and cross-training.
• Identify redundancies, gaps, and opportunities for standardization; surface findings and recommendations.
• Establish a centralized process library and governance approach for ongoing SOP maintenance and version control.
• Coordinate review and sign-off cycles with process owners and subject matter experts.
• Support knowledge transfer to permanent team members at the close of the engagement.
• Details of established essential functions for this position will be addressed/discussed during the interview process.
• This position is not eligible for benefits.

REQUIREMENTS:

• Minimum 5 years of professional experience in HR operations, process improvement, technical writing, or instructional design.
• Demonstrated experience authoring and revising SOPs, workflows, and training documentation in a corporate or nonprofit environment.
• Working knowledge of core HR functional areas including talent acquisition, total rewards, HRIS, and HR business partnering.
• Proficiency in Microsoft Word, PowerPoint, Excel, and Visio or equivalent process-mapping tools.
• Strong interviewing, listening, and synthesis skills; able to translate SME input into clear, structured documentation.
• Excellent written communication with attention to consistency, clarity, and audience.
• Ability to manage multiple concurrent workstreams and deliver on committed timelines with minimal oversight.
• While subject to change based on business needs, this is an on-campus position requiring a minimum of 4 days per week working onsite from our La Jolla campus, with flexibility to work 1 day per week remotely from home.

COMPENSATION:

The expected hiring range for this position is $40.00 to $44.00/hourly, commensurate with experience. Consideration will be given to experience that exceeds the listed requirements.

The above statements describe the level of work performed and expected in general terms. The statements are not intended to list all the responsibilities, duties and/or skills required of employees so classified, and the content herein is subject to change due to the business needs of Scripps Research, with or without notice. Furthermore, nothing in this job description shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of Scripps Research staff.

EEO Statement:

The Scripps Research Institute is an Equal Opportunity Employer. We promote diversity of thought, culture, and background in the fields of science. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status.