Event Manager V

Aquent is partnering with a globally recognized technology leader whose Conference + Event Services team is the heartbeat of connection, uniting the company through world-class meetings, events, and productions. This team manages and operates sophisticated conference centers, theaters, and various indoor and outdoor event spaces, dedicated to delivering premier experiences that bring employees together, whether in person, virtually, or through hybrid gatherings, fostering a vibrant sense of community. This is an unparalleled opportunity to make a tangible impact, shaping memorable experiences that connect thousands of individuals and contribute directly to the collaborative spirit of a pioneering organization.

About the Role

Aquent is seeking a collaborative, detail-oriented professional who thrives in complexity and excels at connecting strategic vision to flawless execution. As an Events Project Manager, you will play a pivotal role in coordinating internal meetings and events for employees across multiple campuses. This position offers the chance to provide critical project management support, ensuring seamless implementation of parallel and independent workstreams. You will be instrumental in establishing clear expectations and timelines for both internal customers and cross-functional partners, providing high-touch customer service, and navigating ambiguity to deliver cost-effective, operationally efficient outcomes. Your work will directly uphold the highest creative standards, ensuring every event reflects exceptional attention to detail and design excellence, contributing significantly to the company's culture and employee engagement.

Responsibilities

• Oversee the complete event lifecycle for internal meetings, campus celebrations, and large-scale productions, from initial planning through post-event wrap-up.
• Collaborate with diverse cross-functional partners, including Security, EHS, and Catering, to deliver seamless, high-quality events.
• Manage event budgets and coordinate with Finance and Procurement teams as directed to support compliant processing of vendor agreements and purchase orders.
• Develop and implement streamlined event processes, documentation, and procedures that elevate service quality and operational efficiency.
• Serve as the primary point of contact for event customers, maintaining excellent relationships through proactive communication and high-touch service.
• Design event layouts, coordinate logistics, and manage space utilization to optimize attendee experience and operational flow.
• Identify and mitigate potential risks, solve complex logistical challenges, and create contingency plans to ensure event success.
• Support the creation of Standard Operating Procedures (SOPs), project dashboards, and system audits to strengthen operational efficiency and transparency.

Must-Have Qualifications

• Bachelor's degree or equivalent experience.
• 5+ years of experience in event and project management within fast-paced, customer-facing environments.
• Proven expertise managing complete event lifecycles, including planning, vendor coordination, logistics, budgeting, and onsite execution.
• Strong project management skills with the ability to manage multiple concurrent events and deliver under tight deadlines.
• Experience leading strategic planning sessions with stakeholders to define scope, align objectives, and secure buy-in.
• Demonstrated proficiency in onsite event management and real-time problem solving.

Nice-to-Have Qualifications

• Exceptional communication skills (verbal, written, presentation) with the ability to connect authentically with partners across all organizational levels.
• Strong analytical mindset with proven ability to identify business gaps, recommend creative solutions, and develop actionable execution plans.
• Advanced project management capabilities including metrics analysis, dependency management, risk assessment, and data-driven decision making.
• Vendor management experience with the ability to source, negotiate, and maintain productive relationships with external partners.
• Budget management skills with experience turning complex financial data into clear insights and actionable recommendations.
• Adaptability and resilience with proven ability to pivot quickly, reprioritize under pressure, and keep stakeholders informed through change.
• Presentation skills with experience preparing reports and presentations for leadership, cross-functional teams, and customers.
• Proactive, solution-oriented approach with natural curiosity to ask insightful questions and challenge the status quo when needed.