Administrative Assistant

Aquent is proud to partner with a globally recognized leader in the consumer products industry, known for its innovative spirit and dedication to excellence. This enterprise drives market trends and delivers exceptional experiences to millions worldwide. We are seeking talented individuals to join their dynamic team and contribute to their ongoing success.

Are you a highly organized and proactive administrative professional looking to make a significant impact within a fast-paced, global organization? This is an incredible opportunity to become the foundational support for influential senior leaders, enabling them to focus on strategic initiatives that shape the future of a beloved brand. Your meticulous management of schedules, travel, and expenses will directly contribute to the operational efficiency and success of a dynamic team, playing a crucial role in driving key objectives forward, and allowing these leaders to amplify their strategic vision.

About the Role

In this pivotal role, you will be the linchpin for seamless operations, providing comprehensive administrative support that directly empowers multiple Vice Presidents. You will expertly navigate complex scheduling, manage intricate travel logistics, and meticulously handle financial reconciliations, ensuring our leaders can operate at peak performance. Your proactive approach and keen eye for detail will be instrumental in maintaining efficiency and anticipating needs, allowing the team to innovate and excel in a dynamic, consumer-centric landscape.

• Provide comprehensive administrative support to multiple senior leaders.
• Masterfully manage complex calendars, including scheduling critical meetings, appointments, and adeptly resolving scheduling conflicts.
• Orchestrate and arrange all aspects of domestic and international travel, from booking flights and accommodations to securing ground transportation.
• Process and reconcile expense reports with precision and efficiency, leveraging platforms like Concur.
• Proactively anticipate organizational needs and implement solutions to ensure the smooth daily operations of supported leaders.

Required Qualifications

• Minimum of 3 years of experience providing high-level administrative support to senior leaders (e.g., Vice Presidents).
• Bachelor's degree or equivalent practical experience.
• Demonstrated proficiency in Outlook for advanced email and calendar management.
• Proven experience with expense management systems, specifically Concur.
• Documented ability to manage complex and multi-faceted travel arrangements.
• Exceptional organizational skills, coupled with a robust ability to multitask and prioritize effectively in a dynamic work environment.

Nice-to-Have Qualifications

• Experience with conference room booking and coordinating catering services.
• High attention to detail, a proactive work ethic, and comfort with asking clarifying questions to ensure optimal outcomes.
• Previous experience within a similar fast-paced, global industry environment.