(Hybrid) Part-Time Alumni Relations Manager - Chambers College Center for Career Development

The Chambers College of Business and Economics' Center for Career Development at West Virginia University is currently accepting applications for a Hybrid Part-Time Alumni Relations Manager.

About the Opportunity

The Alumni Relations Manager leads the Chambers College's alumni outreach and relationship-building strategy, expanding the network of alumni who are actively engaged with the college and its students. This role identifies and cultivates alumni across industries, regions, and career stages; develops an understanding of their interests and expertise; and creates meaningful pathways for alumni to contribute to the college through mentoring, volunteering, networking, speaking engagements, and other forms of involvement.

Through personalized outreach, stewardship, and engagement experiences, the position strengthens alumni affinity and fosters lifelong connections to the Chambers College. By building and sustaining these relationships, the role expands opportunities for students and fellow alumni to benefit from alumni expertise, mentorship, and professional networks while supporting the college's long-term engagement, reputation, and philanthropic goals.

The Alumni Relations Manager works closely with the Dean, Director of Development, and other key stakeholders to identify, engage, and steward alumni whose involvement advances the college's strategic priorities.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• Paid holidays (staff holiday calendar)
• Annual leave (vacation) days per year (employee leave)
• Sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
• Wellness programs

What You'll Do

Alumni Outreach & Relationship Development - 50%

• Proactively identify and reach out to Chambers College alumni to build new relationships and reconnect with lapsed ones, through calls, campus visits, regional events, and referrals from faculty, staff, and current alumni.

• Conduct one-on-one discovery conversations to learn alumni's professional background, interests, and capacity for engagement.

• Build and maintain a robust, current base of alumni relationships that reflects the full breadth of the college's class years, industries, and regions.

• Represent the college at alumni gatherings, regional chapter events, and reunions to expand the network of alumni available to Chambers College students and fellow alumni.

Alumni Stewardship & Personalized Engagement - 20%

• Design and host stewardship experiences, such as small dinners, campus visits, and individual meetings, that connect highly engaged alumni with students, faculty, and fellow alumni.

• Maintain ongoing, personal relationships with the college's most engaged alumni, ensuring they feel recognized, informed, and connected to the students and programs they support.

• Plan and execute recognition moments, such as notes, calls, and small gestures, that reinforce alumni's ongoing connection to the college.

Vetting & Engagement Matching - 20%

• Assess each alumnus's interests, expertise, and availability against the college's menu of engagement opportunities, determining the best fit for both the alumnus and the college.

• Maintain accurate data reflecting engagement history, interests, and relationship notes.

• Hand off matched alumni to the Assistant Dean for Career Development and External Engagement for program-level scheduling and execution, ensuring a smooth transition from first contact to active participation.

Internal Coordination & Reporting - 10%

• Coordinate with College leadership and staff to keep alumni engagement efforts aligned and non-duplicative.

• Track and report on outreach volume, relationship growth, and stewardship activity to the Assistant Dean for Career Development and External Engagement.

• Represent the college's alumni engagement strategy in relevant meetings and planning conversations.

• Bachelor's degree in marketing, communications, business, higher education, or a related field required; Master's degree preferred.
• One to two (1-2) years of experience in the following:
  • Alumni relations, external relations, hospitality, or another relationship-based field
  • Planning and hosting stakeholder-facing events or personalized experiences
• Any equivalent combination of related education and/or experience will be considered.

• All qualifications must be met by the time of employment.

Knowledge, Skills, and Abilities

• Strong interpersonal and relationship-building skills, with the ability to connect authentically with alumni across career stages and backgrounds. Sound judgment in assessing alumni interests and matching them to the right engagement opportunity.

• Experience planning and hosting polished, personalized events and gatherings.

• Discretion and professionalism in managing sensitive relationship information.

• Highly organized, with the ability to manage a large and growing portfolio of relationships.

• Comfort working with a CRM or engagement platform to track relationship history.

• Strong written and verbal communication skills.

• Willingness to travel regionally and to work occasional evenings and weekends for alumni events.

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West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service, curiosity, respect, accountability and appreciation - unite us as Mountaineers.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.