Administrative Assistant Sr - Legal

Administrative Assistant Sr - Legal

Applicants, including applicants holding a valid CPT/OPT visa, who will require employer sponsorship of a visa now or in the future will not be considered for this position.

We are adding to our diverse team of experts and are looking to hire those who are committed to building a culture that enables the creation of innovative solutions for our business units and clients.

The Company

Munich Re America Services (MRAS) is a shared service organization that delivers services to all Munich Re US P&C Companies and other group entities.

As a member of Munich Re's US operations, we offer the financial strength and stability that comes with being part of the world's preeminent insurance and reinsurance brand. Our risk experts work together to assemble the right mix of products and services to help our clients stay competitive - from traditional reinsurance coverages, to niche and specialty reinsurance and insurance products.

The Opportunity

Future focused and always one step ahead!

The Senior Legal Assistant provides high-level administrative and operational support to one or more department or other leaders, handling legal, regulatory, and business matters with a high degree of autonomy, discretion, and professionalism. This role is responsible for preparing and managing legal documentation, coordinating communications, maintaining legal records, overseeing assigned department workflows, and supporting critical legal operations. The position serves as a trusted partner to attorneys, internal stakeholders, and external parties.

Responsibilities

• Provide advanced administrative and legal support to one or more executive, legal leaders and other personnel as assigned.
• Coordinate calendars, travel arrangements, expense reporting, meeting logistics, correspondence, and related materials.
• As assigned, prepare, format, proofread, and route complex legal documents, correspondence, presentations, reports, meeting materials, and other business documentation.
• Coordinate, organize, and maintain factual, administrative, and business information to support legal matters, projects, departmental initiatives, and operational workflows.
• Maintain, organize, and manage complex legal and other files, records, and documentation, ensuring they are accurate, up-to-date, confidential, and easily accessible.
• Serve as a primary point of contact for assigned internal clients, vendors, and other external stakeholders regarding administrative and legal support matters.
• Plan and coordinate complex meetings, events, and cross-functional discussions, including preparation of materials and follow-up actions.
• Lead assigned matter administration, invoice and expense processing, vendor administration, records, department systems, and other assigned workflows, coordinating with Finance, IT, Procurement, and other business partners as needed.
• Manage assigned administrative vendor relationships or serve as an administrative owner or lead user for department systems and workflows, including access, controls, user support, and operational issue resolution.
• Exercise independent judgment and discretion in handling sensitive, confidential, and legally privileged information.
• Identify opportunities to improve administrative processes, workflows, and operational efficiencies; recommend and implement enhancements to support department effectiveness.
• Support department-wide initiatives, special projects, and strategic priorities that contribute to the success of the Legal & Compliance function and broader organization.
• Build and maintain effective working relationships with attorneys, internal business partners, and external stakeholders.
• Perform a variety of advanced administrative duties and other responsibilities as assigned in coordination with a supervising attorney or other legal department leader.

Qualifications

Successful candidates will possess the following skills/capabilities:

• Bachelor's degree preferred, or equivalent combination of education and relevant work experience.
• Minimum of 5 years of progressive administrative experience supporting legal, compliance, executive, or professional services environments.
• Ability to manage complex assignments and competing priorities with minimal supervision.
• Strong organizational, project coordination, and time-management skills with the ability to manage multiple priorities simultaneously.
• Exceptional attention to detail, professionalism, and discretion when handling sensitive information.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office applications.
• Proficiency with Coupa, Concur, PageX or similar systems preferred.
• Proficiency with iManage and SharePoint preferred.
• Proven ability to work independently, exercise sound judgment, and operate effectively with limited direction in a fast-paced environment.
• Ability to travel nationally, up to 10%.

At Munich Re, we see Diversity, Equity and Inclusion as a solution to the challenges and opportunities all around us. Our goal is to foster an inclusive culture and build a workforce that reflects the customers we serve and the communities in which we live and work. We strive to provide a workplace where all of our colleagues feel respected, valued and empowered to achieve their very best every day. We recruit and develop talent with a focus on providing our customers the most innovative products and services.

We are an equal opportunity employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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