Director, Treasury and Accounts Payable

Executive Headquarters (117 West 124th St)

95,000 - 105,000 / year

Position Summary: The Director, Treasury and Accounts Payable reports directly to the Controller and supports the Controller in a number of recurring tasks and periodic activities and/or special projects. The position in responsible for the management of the accounts payable team and its smooth operation supporting the activities of Children's Aid (CA) and its affiliates. The position is also responsible for the day-to-day banking relationships. The Director will oversea the work of a four-person Accounts Payable team.

CA's aggregate programmatic and support divisions encompass some two thousand staff with an overall CA budget of over $180 million plus another $17 million in an affiliated charter school. As a member of the Fiscal group he/she/they will be responsible for maintaining and coordination of reporting for several entities and supporting their audit requirements. The majority of the position's time will be spent working independently and with limited supervision. Working across the agency and collaborating with other operating units will be a recurring part of this role.

Essential Duties

• Understand and promote the organization's Mission, Vision, and Core Values to ensure alignment with organizational policies and procedures

• Manage the treasury, cash flow, and disbursement functions for CA utilizing several online treasury platforms for JPMorgan Chase, BNY Mellon, TD Bank, and Citibank along with their integrated internal financial systems. Coordinate bank balances among several CA operating entities while optimizing the use of web-based banking platforms and features. Ensure an environment of appropriate internal controls and fiscal integrity that supports the effective and efficient operation and flow of information between CA's programs and administrative functions, in accordance with all applicable policies and best-practice standards, providing technical and procedural guidance of Accounts Payable (AP) policies and procedures to all as needed

• Embrace a state of continual improvement. Perform ongoing review of procedures with a goal to identify potential areas and ways to improve accounting and operational efficiency, accuracy, transparency, and controls by leveraging technology, and improving and standardizing processes. This also includes but is not limited to improving turnaround time to issue payment, reducing the number of inquiries/investigations and/or back and forth to resolve issues, etc.

• Work with Controller and AP team to develop and monitor cascading annual goals, for the Director and team, designed to help the department and organization implement CA's strategic plan and fulfill Leadership's priorities. Mentor the team and asses their progress, regularly providing feedback and performing periodic evaluations

• Model an effective, positive culture for the AP team emphasizing professionalism, clarity, customer service and competence

• Provide leadership in strengthening internal communications with staff at all levels throughout the organization; create and promote a positive and supportive work environment. Ensure alignment with organizational policies and procedures.

• Reviewing and ensuring the timely and accurate posting of invoices, payments and other entries, and that open balances are accurate and in agreement with what vendors know

• Supervising; prioritizing work, resolving issues, reviewing team's work, and monitoring their workloads.

• Prepare periodic and ad-hoc analyses, reports and explanations of invoices, payments and forthcoming cash requirements. Including things such as but not limited to reconciling subledgers with general ledger, preparing closing schedules, analysis of accounts and/or discrepancies, assisting in cash planning and monitoring, issuing 1099's, preparing and issuing confirmation letters, etc.

• Develop a broad understanding of CA's accounting operations and workflow dependencies.

• Responsible for administration of and the day-to-day relationships with the Agency's banking and investment partners. Including things such as but not limited to opening/closing accounts, maintaining current account and contact details, maintaining user profiles and access privileges, monitoring/uploading transaction files and resolving positive pay exceptions, processing investment paperwork, help review the Agency's banking relationships and services provided, etc.

• Assist in the JPMorgan Chase purchasing-card and American Express card programs training, administration and compliance with CA policies

• Adhere to closing deadlines and ensure all vendor invoices have been received and processed accurately

• Maintain organized electronic files containing supporting documents and manage document requests related to various audits, legal/compliance inquiries, and inquiries by other stakeholders

• Perform special projects and other duties as requested by Controller, Deputy CFO and/or CFO

Minimum Qualifications:

• Bachelor's Degree strongly preferred from an accredited educational institution in Accounting, Finance or Business Administration and seven or more years of progressively responsible professional accounting and/or cash management experience, including supervision of multiple staff. Experience preferred in accounts payable within a complex, government grant-funded not-for-profit organization or equivalent

• Knowledge of current accounting methods and procedures, including complex financial transactions

• Strong command of a variety of technologies including but not limited to Microsoft Dynamics Great Plains or similar accounting systems, MS advanced Excel, Word, PowerPoint.

• Experience with online commercial banking portals, expense workflow processes, and credit card reporting, etc.

Key Competencies

• Proven ability to analyze and interpret AP activity and accounting data and to prepare appropriate statements; for a large, complex not-for-profit organization; and develop and maintain accounting and fiscal operations policies and procedures

• Excellent communication skills (verbal and written), strong work ethic, and professionalism in engagement with supervisors, peers and junior staff within CA, its affiliates, and necessary external entities such as banks, custodians, vendors, and auditors

• Demonstrated experience in business process improvement involving information technology solutions and changes and improvements to accounting and fiscal systems and practices; and demonstrated ease in staff training and development

• Ability to work closely with other CA central Fiscal units (such as budget, grants and contracts, finance), five Programmatic Divisions, and multiple administrative units across CA and its affiliates in order to ensure efficient and effective operations

• Commitment to mentoring, training, and retaining a diverse and inclusive team and demonstrated ability to work effectively in a complicated work environment with a diverse constituency

• Possessing personal qualities of integrity, credibility, and unwavering commitment to the CA's mission; a proactive, hands-on, detail-oriented strategic thinker

• Resourceful, respectful, patient, creative, organized, and an ability to "hit the ground running" and manage multiple projects through to completion and serve up expected results with minimal supervision

Equal Employment Opportunity (EEO) Statement

It is the policy of Children's Aid to provide equal employment opportunity to all employees and applicants for employment and not to discriminate on any basis, including race, creed, color, national origin, ethnicity, alienage or citizenship status, gender/sex (including pregnancy), disability, religion, source of income, sexual orientation, gender identity or expression, age, familial status, caregiver status, military status, marital or partnership status, status as a victim of domestic violence, sexual violence or stalking, predisposing genetic characteristics, arrest or conviction record, credit history, unemployment status or any other characteristic protected by federal, state or local law.

Children's Aid will conduct a prompt and thorough investigation of all allegations of discrimination, harassment, or retaliation, or any violation of the Equal Employment Opportunity Policy in a confidential manner and will take appropriate corrective action, if and where warranted. Children's Aid prohibits retaliation against employees who provide information about, complain about, or assist in the investigation of any complaint of discrimination or violation of the Equal Employment Opportunity Policy.

The incumbent is expected to work a schedule, whether in-person or hybrid, as determined by the department's needs to facilitate effective collaboration with the team. This flexibility is essential for maintaining seamless communication, fostering teamwork, and ensuring the smooth operation of the department's processes. The position's requirements are subject to periodic review and adjustment based on organizational needs and changes in work dynamics.