Administrative Assistant (Part Time)
 Vaco | |
$20.00 - $21.00 / hr
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 United States, Maryland, Rockville | |
 Jun 01, 2025 | |
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Role: Administrative Assistant Duration:04 to 05 Month Location: Rockville MD Position responsibilities: 1. Provides secretarial/administrative support to employees or groups in the organization. 2. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare routine correspondence or reports. 3. Receives, screens and directs incoming calls, visitors, mail and e-mail. 4. Maintains files, records, calendars, expenses and diaries for leaders within the organization. 5. May arrange business travel, coordinate meeting arrangements, and/or track expenses. 6. Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. 7. Maintains customer and employee confidence and protects operations by keeping information confidential. Education required: Bachelor's degree preferred Experience Required: 0 to 2 years Certifications: None Specified Core Skills & Requirement: Functional knowledge: Has developed proficiency in a range of processes or procedures through job-related training and considerable on the job experience. Business expertise: Applies experience and skills to complete assigned work within own area of expertise. Leadership: Acts as an informal resource for colleagues with less experience. Problem solving: Works within defined processes and procedures or methodologies and may help determine the appropriate approach for new assignments. Impact: Has limited impact on own work team; works within standardized procedures and practices to achieve objectives and meet deadlines as described by supervisor. Interpersonal skills: Exchanges straightforward information, asks questions and checks for understanding. Technical Skills & Requirements: Activity Coordination: Completes assigned tasks in a timely manner. Communicates with supervisor if timing is not going to be met. Completes pre-set, routine activities. Approachability: Develops rapport with co-workers and customers. Develops active listening skills to build knowledge. Learns to gather and organize information according to client OMX standards. Initiative: Completes basic, assigned tasks, learning areas where personal initiative can be taken. Completes routine activities in a timely manner. Demonstrates understanding of how own work activities contribute to team projects. Results Orientation - Administrative Services: Takes action as directed. Responds to directives to complete tasks related to role. Seeks advice on basic goals and responsibilities. Time Management: Prioritizes assignments as directed. Multi-tasks while preforming basic activities. Learns basic requirements needed for daily tasks. Written and Oral Communication: Communicates clearly with others. Considers the audience when determining the appropriate message and delivery method. Assists with the preparation of documents and presentations. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses. | |