Document Administrator 2
 Ampcus, Inc | |
 United States, Florida, Panama City | |
 Nov 09, 2024 | |
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This position is an on-site general administrative role, assisting in office organization and communications tracking, document filing and routing and other administrative needs for the local project team at Tyndall Air Force base, Panama City Beach, Florida. Strong Microsoft office, organizational and communication skills are highly desired.
Responsibilities: Assist project team with general office document organization, call logs, and correspondence tracking. Maintain documentation for project booking packages, ensuring that packages are complete and kept up to date. Assist project team with organizing and routing project documentation, correspondence, change order documents, and billing documents. Assist project team with coordination of calendar invites, meeting, and general inter-office communication. Assist Zone and project team with scheduling project turnover meetings and record important project details. Assist Zone and project team with coordinating material purchasing and delivery, track shipments, and account for costs. Assist Zone and project team with billing and collections documentation; communicate issues to the project management team. Support project management team with purchase requisitions for subcontracts. Submit to Zone team to complete subcontract agreements and bond documents. Create a monthly snapshot for all projects and identify changes in planned costs. Track timesheet submittals for projects and ensure all timesheets are submitted daily and before month-end. | |