Site Administrator (SA)

Local hires areas of New London, CT & Kingstown, RI will be prioritized.

The Site Administrator (SA) manages typical administrative tasks on a construction site and reports functionally to the Site Management and disciplinary to the Operation Manager in the back office. The SA acts as a central point of contact and interacts with all stakeholders involved in the project execution.

The SA contributes to the safe execution of projects on site on behalf of Site Management. The SA is primarily responsible for the daily planning and execution within individual areas and functions of the construction site, as directed by the Site Manager.

The SA is a key interface to all Site Team members, visitors, clients and back office and must maintain good relationships at all times. The SA is authorized to make corrections, changes or rejections within the assigned area of responsibility to ensure compliance with and adherence to SGRE procedures and policies.

Areas of Responsibility:

- Collect and verify different data from multiple sources, consolidate various data

reports, as DPRs, and distribute to relevant stakeholders, internal and external.

- Provide feedback to data owner in case of deviations. Monitor, verify and correct

reports prior to submittal, such as time registration overviews, KPI reports, vendor

reports, crew change lists, etc.

- Arrange transport and accommodation for site personnel travelling to/from Project in

line with Project specific transport concept. Organize and manage crew changes

to/from specific site location by producing crew change manifests per defined format

based on manning plans.

- Coordinate with Site Management and Marine Coordinator and update transport

manifests.

- Act as first face and point of contact to visitors and site personnel to/from site, as

receptionist including reporting, data entry, keeping visitor log and answering phone

calls.

- Organize, arrange and coordinate meetings on site. Prepare, distribute, and file

meeting minutes.

- Comply with the Environment, Health & Safety rules on Site. Active support through

participation in toolbox talks and safety campaigns.

- Track stock of office supplies and place orders when necessary.

- Update and maintain records and databases, such as personnel

data/certificates/qualifications/training details into internal or customer system after

verification of validity and of compliance.

- Execute Site administrative activities and operations to secure efficiency and

compliance with company policies.

- Assist and train colleagues when necessary.

Competencies:

- Expert within business administration - structured and organized

- Advanced communication skills in multicultural environments

- Advanced IT Skills - MS Outlook, Office 365 (Word, Excel, OneDrive)

- Schedule management

- English language proficiency

- Customer-oriented / service-minded and quality oriented

- Team player, self-motivated and trustworthy

- Knowledge and interest in industry - wind turbine industry, construction projects

- Safety awareness

Qualifications:

- Proven professional experience as an office / business administrator, assistant or

relevant role. Qualifications in secretarial studies will be an advantage.

- Project/Process - Familiarity with office management procedures

- Intercultural - Living and working experience in an intercultural environment

Capabilities:

Team Skills, ability to learn fast, communication skills, customer focus, ability to analyze, change orientation.

Additional Requirements:

- Onshore/site based

- Flexibility around schedules