Compliance Coordinator, Facilities

Position Overview

Are you looking for a position which contributes to patient, visitor, and staff safety and wellness and enables you to play a key role in maintaining the beauty of a historically significant campus?

The Facilities Compliance Coordinator at McLean Hospital provides a variety of administrative support services to maintain all aspects of Joint Commission and other regulatory compliance documentation and ensure smooth facility operations.

Document generation, maintenance, and review:

• Maintains accurate, searchable facility maintenance records and files for all McLean campuses related to Joint Commission, OSHA, etc.
• Independently monitors department / organizational compliance with applicable regulations, policies, and procedures.
• Collaborates with the Director of Facilities Maintenance and the Sr Environmental Health and Safety Officer to review and update policies on an annual basis.
• Has primary responsibility for drafting quarterly reports for the Safety & Maintenance Committee meetings.
• Prioritizes resources to enable efficient department operations.
• Seeks ways to improve compliance and reduce busywork.
• Notify manager if any area(s) are at risk for non-compliance.

Other assignments:

• Accompanies vendors and/or inspectors as needed throughout the facility to ensure patient and vendor safety.
• Provides back-up coverage for the following administrative tasks:
  
  
  
  • phone triage
  • eBuy purchasing
  • UKG timekeeping
  • vendor scheduling
  • team scheduling
  
  
  
  
• Provides accurate and complete information to technicians. Enters notable information to department work order software. Assists with work order software maintenance.

McLean Hospital is consistently ranked the preeminent freestanding psychiatric hospital in the world by US News and World Report and takes pride in putting people first in all that we do. Since 1811, our fundamental purpose has been to improve the lives of people with mental illness and their families through our mission of clinical care, scientific discovery, professional training, and public education.

As a leading specialty hospital and a proud member of Mass General Brigham, we are dedicated to providing an extensive range of high quality, cost effective mental health services to a diverse population from across the United States and beyond our borders.

Located just outside Boston, Massachusetts, McLean's tree-filled, suburban campus setting offers a unique therapeutic environment for those in need of psychiatric care. Major clinical programs at McLean address a broad range of illnesses including depression, bipolar and psychotic disorders; mood and anxiety disorders; alcohol and drug abuse; Alzheimer's disease, and child and adolescent psychiatric disorders. Additional information about McLean Hospital that may help in understanding the institution's vision and influence can be found at mcleanhospital.org

• High school diploma or GED; will accept experience in lieu of a diploma
• Bachelor's degree preferred
• Valid driver's license

• 2 - 3 years administrative work experience required; 3-5 years preferred experience
• 1 - 2 years health care experience preferred
• Any relevant work experience which demonstrates the ability to work with others, use computers, and juggle multiple tasks.

• Effectively handles information, requests, and questions while adhering to confidentiality guidelines.
• Shows great attention to detail.
• Takes initiative; uses all available resources; follows through to completion.
• Prioritizes multiple requests and deadlines while maintaining flexibility and dedication to task.
• Expertise with the Microsoft Office suite:
  
  
  
  • Excel (formulas, pivot tables, lookups)
  • Word
  • Planner / Tasks
  • Adobe pdf (form creation)
  • Outlook, including multiple calendar management
  • Powerpoint (creating presentations)
  • mid-level understanding of Teams
  
  
  
  
• Quickly learns and applies new technologies.

It is the policy of McLean Hospital to affirmatively provide equal opportunity to all qualified applicants for employment and existing employees without regard to their race, religion, color, national origin, sex, age, ancestry, protected veteran status, disability, sexual orientation, gender identity or expression, pregnancy or a condition related to pregnancy including, but not limited to, lactation or the need to express breast milk for a nursing child, or any other basis that would be in violation of any applicable law or regulations.