Payroll Specialist

Curry College
United States, Massachusetts, Milton
1071 Blue Hill Avenue (Show on map)
Nov 24, 2024
Payroll Specialist Under the supervision of the Payroll Manager, the Payroll Specialist will play a key role in ensuring the accuracy of the College's bi-weekly and monthly payrolls. The Payroll Specialist will manage the student payroll function including monitoring Federal Work Study awards and keeping track of hours worked; work with Human Resources coordinating setup of all new hires and benefit changes; work with the Provost's Office on faculty payroll information; and act as the back-up to the Payroll Manager upon their absence. Essential Functions: 1. Bi-Weekly & Monthly Payroll Responsible for data entry of College-wide master control data, which includes employee information for students, staff, and faculty new hires and changes; Assist with monthly faculty, bi-weekly staff, and student payroll processing; Validate hours and earnings from Academic Affairs and ADP's Time and Attendance; Work with Accounting on the bi-weekly and monthly payroll uploads to the College's finance system. Responsible for the management of sensitive information by ensuring accurate filing and disposal. 2. Student Employment Responsible for tracking and monitoring Federal Work-Study award balances throughout the academic year, working closely with the Director of Financial Aid; Assist with training managers on compliance with student employment including time and attendance reporting and budget expense reporting; Report on student earnings for Federal Title IV requirements; Research and implement applicable taxation requirements upon hiring of international students; Communicate adjustments to the Accounting Office, to ensure accurate financial reporting. Act as a member of the College's Student Employment Committee. 3. Other Duties and Special Projects: On an as needed basis, assist the Finance Office in processing various disbursements and vendor invoices; Manage the employee expense reimbursement process including exploring reimbursements through payroll. Conduct verifications of employment for all external agency requests; Assist in training managers, staff, and students in using timesheet software; Update and maintain Payroll Policies and Procedures manuals; Work with Payroll Manager to identify opportunities for process and control improvements; Assist Payroll Manager with financial reports and other special projects. Additional Functions: Respect and maintain confidentiality, parameters of operation, professional protocols, and individual privacy. This role will back up day-to-day responsibilities and duties of the Payroll Manager, in their absence. Perform other duties as assigned by supervisor. Job Requirements: Essential Characteristics: Successful performance of this position demands consistent demonstration of the following uncompromised performance characteristics: Self-motivation and the ability to work with minimal supervision; Must possess excellent time management skills and have the ability to manage multiple projects simultaneously; Must express oneself clearly, purposefully, and effectively, in both one-on-one, and group settings, both verbally and with written context; Have the ability to effectively communicate, interact with, and support effective partnerships with colleagues across the College; Must display hands-on attention to detail, a strong work ethic, and tact and diplomacy. Minimum Qualifications: Associate's degree in Finance, Business, or related discipline; Minimum of 2-3 years in a similar role; knowledge of multi-state payroll a plus; Prior experience with payroll systems, working knowledge of all federal and state taxes and regulations, in particular student employment; General understanding of the Disbursements process; Proficiency in Microsoft Office Suite, especially Excel, ADP WorforceNow and ADP Time and Attendance preferred. Preferred Qualifications: Experience with payroll system integrations; Experience working with Ellucian Banner; Experience working in higher education. Salary Range: $28.00-29.50 hourly Additional Information: Committed to attracting and retaining a diverse staff, Curry College will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming. At the College's discretion, the education and experience prerequisites may be excepted where the candidate can demonstrate, to the satisfaction of the College, an equivalent combination of education and experience specifically preparing the candidate for success in the position. Employment in this position is contingent upon the successful completion of all required pre-employment background checks. Title IX Notice of Nondiscrimination Curry College (the "College") does not discriminate on the basis of sex and prohibits sex discrimination in any education program or activity that we administer, as required by Title IX and its federal regulations, including in admission and employment. The College's nondiscrimination policy may be found at: https://www.curry.edu/about-us/community-resources/employment/notice-of-non-discrimination; the College's grievance procedures for Title IX complaints may be found at: https://www.curry.edu/assets/Documents/Student-Life/handbook.pdf (pp. 96-125). Individuals who wish to make a complaint of sex discrimination under Title IX, or those with information about conduct that may constitute sex discrimination under Title IX may contact the Title IX Coordinator, the Office for Civil Rights, or both. Inquiries about the application of Title IX and its federal regulations to the College may be referred to either or both offices listed below: Juan Hernandez, Vice President of Diversity, Equity and Belonging: Office 121, King Academic Administrative Building, 55 Atherton Street Milton, MA 02186. (617) 979-3516, juan.hernandez@curry.edu. Office of Civil Rights ("OCR")-Boston: US Department of Education, 5 Post Office Square, 8th Floor, Boston, MA 02109-3921. (617) 289-0111, OCR.Boston@ed.gov. To apply, visit http://curry.interviewexchange.com/jobofferdetails.jsp?JOBID=181647 jeid-6362c6da7965ba4cae8ac4a3fa231934