Lease Administration Accounting Clerk

As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women's Hospital and Massachusetts General Hospital, Mass General Brigham supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care, and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research.

We're focused on a people-first culture for our system's patients and our professional family. That's why we provide our employees with more ways to achieve their potential. Mass General Brigham is committed to aligning our employees' personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development-and we recognize success at every step.

Our employees use the Mass General Brigham values to govern decisions, actions, and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.

General Overview

Mass General Brigham currently occupies over 20 million square feet of space including nearly 200 owned buildings and approximately 400 leased sites. In conjunction with its affiliated hospitals, the Mass General Brigham Real Estate office is responsible for management of this portfolio including all types of real estate transactions, project management, engineering and utilities, lease administration, asset management and sustainability. Under the direction of the Senior Lease Administrator, the Lease Administration Accountant is a key player on the team providing accounting support to lease administration for the leased portfolio of properties, and for the management of the Owned portfolio including analytical support around ongoing strategic Enterprise initiatives.

Responsibilities

• Investigate rent payment issues with landlords and business partners/internal clients, working with AP and company accountants to resolve accounting discrepancies
• Perform account reconciliations and journal entries as required or needed
• Process Landlord invoices for payment.
• Perform desktop audits of annual reconciliation statements from Landlords, tracking year over year Landlord expense for variance analysis.
• Identify portfolio trends for opportunities for improved efficiencies and cost reduction.
• Work with budget managers across the Enterprise during annual budget preparation to report future lease expense.
• Prepare monthly Common Area Maintenance, Real Estate Tax, water/sewer/utility tenant invoices for receivable leases and/or coordinate with Non-Patient Billing for their invoicing of tenant pass-through expense.
• Track percentage rent, prepare invoices as necessary, and pursue collection of associated rent.
• Work in Lease Administration tool (Visual Lease) entering monthly Tenant receipts.
• Establish and maintain all necessary records, files and reports as required for day-to-day lease accounting.
• Process Third-Party property management invoices, tracking costs and maintaining files and records, ensuring accuracy in billing cost centers.
• Perform ad hoc projects and analyses of issues to support Lease Administration management of lease portfolio, all performed within time sensitive deadlines and with a high degree of attention to detail.

Qualifications

• Bachelor's degree required with an emphasis on accounting and finance, and an understanding of basic real estate and leasing terminology, including 2 - 3 years of ASC 842 experience (required), and property and portfolio analysis
• Strong understanding of US GAAP, with specific knowledge of lease and property accounting.
• Strong Microsoft Excel skills (Pivot Tables, VLOOKUP, SUMIF, etc.) and the ability to quickly manipulate and analyze large data sets and build reports.
• Will consider candidates with a financial background and knowledge of commercial real estate concepts
• Experience with one or more software solutions for leasing, asset, or portfolio management

Skills/Abilities/Competencies

• Possess strong interpersonal skills to effectively communicate with cross functional teams including staff at all levels of the organization
• Ability to successfully negotiate and collaborate with others of different skill sets, backgrounds, and levels within and external to the organization
• Strong problem solving, customer service and negotiation skills
• Ability to take initiative, learn quickly, work independently and pursue initiatives to completion
• Excellent micro-computer skills with spreadsheets and word processing. Knowledge of PeopleSoft 9.1 and databases, a strong plus.
  
  Excellent organizational skills and the flexibility to handle multiple tasks and deadline pressures.
  
  Must have strong oral and written communication skills, and interpersonal tact for interacting with all levels of hospital & finance personnel. Must be customer service focused.
  
  Excellent organizational and analytical skills are required to effectively engage in systemic problem solving and innovative thinking in a timely, accurate, detail-oriented manner.
  
  Ability to work effectively in teams, and also ability to work autonomously in a deadline-driven environment.
  
  Ability to positively internalize constructive feedback for professional development.
  
  A tolerance for ambiguity, changing priorities and unexpected events.
  
  Must also be able to process routine transactions and identify process improvements.
  
  Ability to meet deadlines.
  

Mass General Brigham is an Equal Opportunity Employer. By embracing diverse skills, perspectives, and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under the law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment.